Epoch Slide PowerPoint Library

Automating PowerPoint Slide Library for Management Consulting Firms

Automating PowerPoint Slide Library

Build and Update Workshop PowerPoint Decks Fast!

Today’s web tools and apps provide specialized technology for management consulting firms for managing their extensive PowerPoint slide libraries.

Automating PowerPoint Slide Library for Management consulting firms provides tremendous leverage. You have accumulated hundreds of presentations decks encompassing thousands of PowerPoint slides.  Every instructor or consultant relies on PowerPoint slides for their client’s training workshops.

Automating PowerPoint Slide Library
Automating PowerPoint Slide Library

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Management consulting firms cater to corporations of all sizes and use PowerPoint slides for effective communication while delivering their training workshops. A small management Consulting firm of five to fifteen employees has three to thirty-thousand slides. A specialized tool is required to manage those presentation slides while keeping them up to date.

Epoch Slide is a specialized tool for building your courseware faster than in PowerPoint alone. We worked with our client over the course of years, honing a tool for developing management consulting and training workshops. Search the Epoch Slide Library by keyword to find choice slides for creating your workshop courseware presentation. You have advanced features for reusing digital slides or a group of slides such as training modules for building your workshop presentation quickly.

“You reuse and assemble training modules to compose a custom workshop courseware faster than current methods available in PowerPoint.”

SharePoint, FTP, Drive, DropBox, and email are poor tools for managing thousands of slides because they are not designed as presentation management systems. Imagine you must update 50 new slides created in 2017 across one or two-hundred presentation decks with a library of three to six-thousand slides or more. You would copy the required individual or groups of slides, open the target file, and paste in each presentation deck. Then, repeat the same procedure hundreds of times, opening 100+ presentation decks, deleting old slides, and pasting the new slides in the correct order, multiple times. You’re not pasting all 50 slides at once in a deck; you must selectively update each deck. This manual process is extremely laborious and time-consuming; it can easily take a week or more to complete.  Even after the slide update procedure is complete, the distribution of the slide library throughout the organization is inadequate for quickly creating custom courseware.

Now, imagine that Epoch Slide Presentation Management System, with an intelligent slide library, has automated this slide update process to save up to 80% of the required time for the same task. By uploading and replacing the original instance of the updated slide, all copies of this slide are updated across multiple decks instantly and made available to users. Furthermore, the process to create a custom presentation for each opportunity is improved significantly by creating better PowerPoint decks faster.

Using your firm’s slide library, you create a custom presentation in hours as compared to days or even weeks with PowerPoint alone. This is realized because you have access to the entire slide library of approved and final content. You can search the slide library by keyword to find choice slides, assemble the slides in the desired order, and download them to deliver your workshop courseware.

Here are eleven benefits for a Management Consulting Firm by automating PowerPoint slide management process.
  1. Centralize the PowerPoint slide library
  2. Update slides instantly across multiple decks
  3. Eliminate workshop courseware administrative headaches
  4. Gain an intelligent slide library with a powerful keyword search
  5. Build better workshop presentations extremely fast
  6. Reuse and assemble slides for a productivity factor
  7. Use a desktop, laptop, or iPad app to create a custom presentation
  8. Share your presentation link with your prospects and clients for free
  9. Protect your brand by locking slides
  10. Embed videos and animation to improve messaging
  11. Compose modules to create courseware faster than with PowerPoint alone

Presentation management systems increase your workshop courseware composition productivity in manifold ways. The Epoch Slide workflow process provides the tools to build custom courseware in record time, unmatched by any other system or process available in PowerPoint alone. The Epoch Slide presentation management system is simply a must-have “killer tool” for training and consulting firms looking for workshop courseware management.

Epoch Slide PowerPoint Library

PowerPoint Slide Library for Wealth Management Firms

 Build Targeted PowerPoint Presentations Fast!

Asset and wealth management firms are finding difficulty keeping their PowerPoint presentations up to date for their executive and sales teams. Wealth management banks and financial asset management firms are using inadequate tools such as SharePoint, DropBox, or Google Drive to store and distribute their tools. Their tools are obsolete for presentation management because they are not designed for managing and distributing PowerPoint presentations and slides. The tools lack many other features available in a presentation management system.

PowerPoint Slide Library
PowerPoint Slide Library

A PowerPoint slide library is the core of a presentation management system. Banks and investment firms of all sizes have amassed thousands of slides over the years. The bad news is that these slides are scattered across outdated file systems. None of these systems are designed for presentation management, nor do any of them have a slide library.

You may feel that your PowerPoint presentation and slides are centralized for use by your organization. However, that is just one critical presentation management feature that you must address as the CEO, COO, VP of Marketing, or the presentation library administrator. As the PowerPoint library administrator, you must update slides on a regular basis and then distribute them to the entire organization. A single slide update replacement across fifty presentation decks may take one hour or more using PowerPoint. Certainly, opening and editing fifty presentations in PowerPoint will take longer than just one minute.

How much time does it take for you to update 25 or 50 slides across 100 presentation decks?

We all know that would take several days to a week’s worth of work. As the PowerPoint slide library administrator, you would benefit from a tool that can automate the slide update process and complete the same task in a fraction of the time. One client reported an 800% increase in efficiency because he did his slide update in five minutes using Epoch Slide as compared to 40 minutes with PowerPoint.

Here are some tips to help you organize you PowerPoint Slide Library. The Presentation Management System is either available as managed hosting software as a service (SaaS) or an enterprise license installed on your intranet network web server. Regardless of the platform you choose, you will need to upload your entire slide library in the Presentation Management System.

You can build your online library folder by folder and upload multiple presentations as required to build your online PowerPoint slide library. This can become time-consuming if you have thousands of slides to upload and organize into a centralized slide library system with folders and subfolders. In most cases, the slide library is not organized locally, and the administrator tries to upload and organize as they learn to use the Presentation Management System. Given the upload requirements, the task time length increases accordingly while you build your library in real time and schedule.

The efficient way to build your PowerPoint Slide Library is on your desktop with all the folders and subfolders organized locally. Since you are not uploading, you can work faster to build your slide library. When you are done building your PowerPoint Slide Library, use the Epoch Slide Auto-Uploader tool to automatically upload your entire local slide library into the Epoch Slide Presentation Management System. The Auto-Uploader will automatically create all folders and sub-folders and upload presentations accordingly to replicate your slide library online. The Epoch Slide Auto-Uploader tool will save you a week or more in time as compared to doing the same process manually.

Your company may organize PowerPoint content as slides or presentations for use by various teams. Once your presentations are in the slide library, you now can optimize presentation meta properties and add keyword tags to slides. These meta tags and slide keywords are searchable, so users can find choice slides for their masterpieces. Epoch Slide Presentation Management System’s intelligent slide library has many advanced features that increase productivity. These advanced features let the administrator optimize the slide library by creating pre-built presentations for users very quickly.

Your teams have access to the latest approved slides and presentations for ease of customization to seize current opportunities. They can build better presentations faster than with their current method by using the company’s approved PowerPoint slide library.  All slides are approved and up to date with content. They can search using keywords to find choice slides for building custom presentations faster than using PowerPoint alone.

Epoch Slide PowerPoint Library

Thousands of Corporate Slides Are Decentralized

Corporate Slides Are Decentralized

Duplicates Slides Are Scattered with Limited Accessibility

A critical problem has emerged as the corporate PowerPoint slide library has grown over two-plus decades. The assets include thousands of slides in hundreds of presentation decks. These thousands of slides are scattered on users’ computers or shared drives across the enterprise. Only the large corporations have SharePoint slide library, which is very inefficient when compared to today’s Presentation Management System. To make things worse, SharePoint is no longer supporting slide library as they move to Office 365.

 

Corporate Slides Are Decentralized
Corporate Slides Are Decentralized

 

Those corporations that do not have SharePoint store their slides in FTP, Shared Network Drive, DropBox, or GDrive, all of which are inefficient when compared to Presentation Management System’s Slide Library (or Libraries). Presentation System provides many functionaries for users to quickly search and find choice slides based on keywords and searchable content.

Corporations not using a Presentation Management System face the following painful inefficiencies:

The Problems

  • Slides are created by team members and are not centralized
  • Even if slides are centralized and stored in FTP, SharePoint, DropBox, or Google Drive, none of these platforms provide an effective access method since they lack the following:
    • Keyword search
    • Metadata search
    • Notes search
    • Slide content search
  • There is no presentation composer or builder for creating presentations.
    • No slide selection or assembly
    • No favorites
    • No presentation preview
    • No presentation share
    • No slide with video playback preview
  • Slide updates manually across multiple decks are very time consuming
  • Version control is not in place, no there is no slide update history
  • Branding is diluted due to there being no master control
  • User possesses outdated slides
  • Duplicate slides are created across the enterprise
  • Slides are created by team members and not shared easily
  • Inefficient access to slides
  • Too slow to respond to new opportunities
  • Creating custom presentations with PowerPoint alone is time-consuming

Companies of all sizes rely on PowerPoint presentations for corporate teams such as the following:

  • Sales
  • Marketing
  • Directors
  • Training
  • Speaker Support
  • Scientific Liaison
  • Corporate Communication
  • Other executives who create two or more presentations per month.

Here, I will discuss the advantages of Presentation Management System with an intelligent slide library, a presentation composer, and all the benefits.

The Solution | Presentation Management

Intelligent Slide Library with a Powerful Presentation Composer

The solution is Presentation Management System with a smart slide library and a presentation composer for quickly assembling custom presentations. The slide library is the brains behind Presentation Management System. The presentation manager or Administrator builds the company’s slide library by creating folders and subfolders and then uploading full or starter presentations and slides for on-demand access by presentation composers and presenters.

The presentation administrators have many tools at their disposal to upload presentations and slides in the appropriately organized hierarchical library folder tree.

By searching a slide library, selecting choice slides, and assembling them for your opportunity, you can build better presentations faster than using your current method.

Advanced Slide Library

Once you have some or many of your presentations and slides uploaded, you may want to create custom presentations for your marketing, sales, and training teams. You create custom presentations for your teams using the advanced slide association feature. You can “associate” a shortcut instance of a slide in many presentation decks simply by using drag & drop.

A Boost in Productivity When Updating Slides

Slide updates comprise a very time-consuming part of the business process. I am told by our consulting and training client that he needed to update three slides in multiple decks. Using the traditional method in PowerPoint it would have taken him 40 minutes, but with Epoch Slide, it took only 5 minutes. That’s an 800% ROI by gaining productivity and saving time to do other tasks. Now, let’s increase our example to 30 slides, which is reasonable for mid-size and large enterprises. You must spend practically a day using “search & find” and updating the scattered decks. With Epoch Slide, you can accomplish the same task in less than an hour.

Build Better Presentations with Composer

You get access to a very friendly UI & UX experience in which you can create better presentations faster than using your current method. You can react quickly to every opportunity faster than your competitor. You can search, locate, select, and drag & drop choice slides in “Presentation Composer” window. There, you can reorder the slides as needed, add intro and ending slides, save custom presentations, and download a PPT or PPTX file to your laptop for delivery of your presentation.

Intuitive & Easy to Use

You can tag your frequently used slides as favorites and build your own mini library for reuse so they are easily available in your Favorite Folder for selection. Favorite slides help you build better presentations faster. Next time, you can create a new presentation using favorites and other slides.

You can rate slides from 1 to 5 to show how well you like each slide. An average is computed several times a day to reflect the rating for each popular slide.

Last but not least, you can open an existing presentation, customize it for new opportunities, and save it as a custom presentation. Download it onto your laptop or present directly from your Epoch Slide iPad App.

 

 

Epoch Slide PowerPoint Library

Epoch Slide™ vs. SharePoint Slide Library Management

iClickPoint™ is now Epoch Slide™

Leverage Epoch Slide™ to build better presentations faster with Brand consistency

Epoch Slide™  vs. SharePoint Slide Library for PowerPoint blog posted earlier is expanded by weighing in Presentation Management, PowerPoint Slide Library, and Presentation Composer

I am expanding the 14 reasons why Epoch Slide™ is superior to SharePoint for presentation management and as a presentation composer. Epoch Slide™ presentation management system is developed from the ground up specifically for PowerPoint presentation and slide content management. Think of Epoch Slide™ as an elegant PowerPoint CMS that SharePoint does not even close in comparison to the functionality and ease of using in building custom presentations.

Epoch Presentation™ iPad App works lightning fast when searching for choice slides and while composing a custom presentation.

Epoch Pad™ HTML let Android users have a full administration and compose custom presentation quickly.

Epoch Slide™ Presentation Management Solution

  1. available anytime, anywhere 24/7
  2. adhere to compliance and regulatory guidelines easily
  3. deliver only approved slides
  4. enable non-editable slides
  5. hosted on a secure, managed server
  6. increase brand message consistency
  7. overcome geographic limitations

Intelligent slide library

  1. admin can share a link to a presentation just uploaded
  2. slide association make multiple decks update easy
  3. group slides to keep intended order
  4. low cost per user
  5. minimal to no support needed all year long
  6. Salesforce.com to EpochSlide™ Presentation Composer by SSO (single sign-on)

Epoch Presentation™ iPad App for Composing Presentations

  1. intuitive UI, easy to use
  2. create a slideshow and share a link
  3. quickly build the custom presentation on a desktop, laptop, iPad and HTML Tablets
  4. quickly reuse saved presentation by adding or deleting slides
  5. Epoch Presentation™ iPad App Presentation Composer

As you can see EpochSlide™ presentation management for PowerPoint Slide Library provides an intelligent solution for users and administrator alike. EpochSlide™ provides advanced tools for managing the company’s slide library. Admin can quickly create a themed presentation for teams based on a subject being promoted.

EpochSlide™ Presentation Composer desktop, HTML 5 and iPad provide a super easy-to-use tool for composing better custom presentation. You don’t have to worry about design or slide content because you have access to the latest high impact company approved for you to use to compose your presentation quickly.

SharePoint is more of a repository of slides in a file system that you can download or checkout.

SharePoint Server Slide Library

  1. discontinued support for SharePoint Slide Library 2016
  2. file system based
  3. difficult to use
  4. no way to build presentation quickly
  5. you need to download slides and assemble in PPT
  6. no drag & drop UI
  7. Does not create a slideshow of the pictures.
  8. Does not have the larger thumbnail option of a picture when you hover over the item.
  9. The library menu is 2007 style and thus looks different from other SharePoint 2010 libraries.
  10. Has a complicated way of uploading pictures using the “Picture Manager” application.
  11. Slide Library is discontinued in SharePoint 2013
  12. No iPad drag & drop Presentation Builder
  13. No Salesforce.com to a presentation builder integration
  14. No presentation embed capability
  15. No iPad App

The SharePoint Slide Library is mostly a default feature available for users. You will have to create a custom application in SharePoint to match the same functionality of EpochSlide™ presentation management system. Furthermore, the technical challenge is greater as compared to other platforms such as. Net, HTML 5, iOS and others.

 

Epoch Slide PowerPoint Library

7 Tips for Preparing Your PowerPoint Slide Decks for an Online Library

Over the past few years, I have interacted with prospects and clients that are exploring online slide library tools like Epoch Slide for presentation management.

One scenario is consistently present in all of the cases I’ve seen—the slides are decentralized and scattered among two or more groups that are responsible for designing, distributing and maintaining the company’s PowerPoint slides.

7 Tips for Preparing Your PowerPoint Slide Decks for an Online Library

To begin with, I frequently found that the PowerPoint slide decks have accumulated multiple masters over time without any organization. The first task on your “slide library prep list” is to clean it up, reducing it to a single master for each PowerPoint slide deck. If multiple Masters are needed then, Epoch slide supports multiple Masters capability. Therefore your slide must be designed properly to support multiple PowerPoint Masters.

The second item on your checklist is to make sure no other font type is used directly on a slide outside of the master style. Some slides we encountered were contaminated with multiple font types placed by way of copying and pasting slides that had different masters. “Title” and “Content” sometimes looked “normal” visually; however, when uploaded to a slide library application such as iClickPoint, the “real” font is revealed during the conversion for database storage. Of course, this translated to online slides showing the incorrect font type in titles and content.

To date, I have not seen a PowerPoint deck with the Document Properties fields completely filled out. Traditionally, these properties were not often used; however, in the online slide library world, the PowerPoint document properties, “Author,” “Title,” “Subject,” “Keywords,” “Category” and “Status” play a key role in searching slides. That’s why this is the third important item on your slide library prep checklist.

Good keywords in your slide content are highly recommended as the fourth item on your list. Updating your Title and Content while you are refreshing your slides is a good boost to getting accurate search results for that perfect slide your team is looking for.

Similar to SEO practice for optimizing meta properties of a web page for Google and others, you need to optimize your slides. PowerPoint Document Properties is limited to the presentation deck level. Online presentation management tools such as iClickPoint provide tagging at the slide level for more granular search results for users. For now, be sure that the slide titles are optimized and possibly include a keyword. You can tag slides after you upload them to your online library account.

The fifth item on your checklist for preparing your slide library is to optimize your slides with the proper graphics format and resolution. Not all slides I come across are optimized by design. Slides having overlapping graphics should have their own boundaries. Grouped graphics with transparency should be properly prepared in Photoshop in PNG file format and not rely on a wizard or tool within PowerPoint. Poor graphics formats will be caught and flagged by most online slide library and presentation management tools.

The sixth item on your checklist deals with user common denominators such as font types. Bullet points are a concern because not all desktop bullets translate properly online, especially if the bullets are based on a font installed on the designer’s local computer. We have come across bullet conversion issues on a slide for a multi-national corporation. It was a font issue, so we simply installed that font on our server to support our client’s requirements on the fly. However, it is a good practice to standardize design and style such that fonts used in your presentations are readily available on your user’s computer, and thus preserving your brand as intended during distribution and download. (I recommend skipping the bullets and having infographics designed in their place. Your slides will look more professional and your message will be heard more clearly than bullets.)

The seventh task can be a little daunting when a user inserts a 4000 x 3500-pixel resolution photograph on a slide or their web homepage. Graphics resolution and size problems continuously come up in slides because of inexperienced users mixing print and screen resolution when inserting images in slides without editing the images first.

Using 300 dpi print resolution images on slides intended for 72 dpi screen presentation and online distribution unnecessarily increases file size. This becomes measurable when the administrator has to upload hundreds of presentation decks having 200%, 300% or an even larger size than necessary simply due to a lack of optimization. This is why it’s necessary for you to prepare and optimize presentations slide by slide. You will be able to truly utilize the power of an online slide library and reap tremendous benefits. It pays to prepare.

There you have it. I have shared the top seven problems our clients have faced with their slide library preparation and tips to resolve these issues. I present to you a possible road to success when your company decides to embrace Presentation System and empower your teams for more wins.

You may ask, “We have over 3,000 slides, how do we create so many folders and upload these presentations?

With over 25 years of experience in the technology industry, I still get goosebumps when innovation we create does its job. It feels magical to me, so I am very pleased to introduce a tool called “Library Builder.” It automatically replicates or creates all folders and uploads your presentations from your local slide library onto the iClickPoint intelligent slide library system for you.

This alone will save you a week’s worth of tedious manual labor. I hope you can see how beautiful and almost magical this tool can be from the company’s presentation manager’s point of view. What a sigh of relief! Web Epoch can help make your presentation management headaches go away.

Rajiv Prasad is the Chief Innovation Officer at Web Epoch Interactive and the creator of iClickPoint presentation management system. To sign-up for our 90-day pilot program, please visit www.iclickpoint.com and submit the contact form.

Epoch Slide PowerPoint Library

Presentation Management for Every Business

Manage Company’s Slide Library

Epoch Slide Presentation Management allows administrators to manage Slide Library while eliminating headache when updating multiple slide decks.

It is apparent that presentation management system is for every business large, medium, or small, including university professors and professional speakers.

I demonstrated iClickPointTM Presentation Management Solutions to companies spanning pharmaceutical, manufacturing,  management firms, financial institutions, university professors, and non-profit organizations. Each is investigating the benefits of Presentation Management System.

iClickPointTM presentation management system solves several critical issues organizations face today when managing updates and the distribution of slides and presentations. Ask any business manager if email as an is an efficient tool for distributing and managing updated slides and presentations, and the answer will be a quick, “No.” As a matter of fact, email, FTP, DropBox, and SharePoint are all very inefficient for presentation management, and each offers no tool for creating a custom presentation on-demand.

You can then ask how long it takes the presentation or marketing manager to update all corporate presentation decks with multiple updated slides. Again the answer will be, “Painfully slow” to update 10s or 100s of presentation decks with updated slides.

Finally, ask if your sales force, medical science liaison (MSL), or scientific affairs teams have all the latest approved slides available on-demand. Most likely the response would be, “I look for the slides when I need, then or ask a colleague or create a new one,” even if one or more already exists.

As you can see with these deficiencies, other issues are plaguing your company’s static slide library scattered through your organization, various network drives, and desktops with duplicate slides, outdated content, inconsistent branding, outdated slide design, no compliance version control, no usage reports, a clogged email server, and no tools for creating custom presentations quickly to address the opportunity at hand.

iClickPointTM and iClickPadTM address all of these issues with a secure, centralized, and intelligent PowerPoint Slide Library, offering an intuitive drag and drop presentation builder for creating custom presentations quickly with approved content. All of this, including complying with compliance is possible.

Web Epoch has been providing custom presentation delivery and management solution to clients for 18 years. iClickPointTM was born out of the pharmaceutical industry’s necessity to provide speaker support tools. Even though our roots lie in medical education, we developed iClickPointTM to meet the needs of all industries who use PowerPoint® to create slides.

Web Epoch developed and launched iClickPadTM mobile presentation builder as an HTML 5 App to support iPad and other tablets. iClickPadTM not only has all the features available in the desktop version, but it also offers new features such as messaging, calendar, tags and templates, and advanced slide search.

iClickPadTM is integrated with Salesforce.com to provide users with a single sign-on to iClickPointTM PowerPoint Slide Library and presentation builder. Users can create and link their custom presentation(s) to an Opportunity in Salesforce.com, as well as launch the presentation without having PowerPoint installed on their PC. iClickPadTM is also integrated with DropBox to allow you to import your stored slides and documents into iClickPointTM for better management and usage.

Our clients use iClickPointTM to distribute approved PowerPoint® presentations and slides throughout their organization securely in a centralized location, 24 hours a day, seven days a week. They instantly deliver updated slides, presentations, documents, Flash animation, and videos to users worldwide.

iClickPointTM and iClickPadTM presentation management solution plus presentation builder is intuitive, easy to use, and cost-effective. Clients use iClickPointTM and iClickPadTM drag and drop presentation builder to create custom presentations using PPT and PPTX slides with videos in minutes, instead of hours, days or even weeks.

 

Rajiv Prasad
Chief Innovation Officer
Web Epoch Interactive